Google Apps includes online editors for creating text documents or document file format, spreadsheets, presentations, and surveys. The set of tools was first released on October 11, 2006, as Google Docs & Spreadsheets.
Google Docs, Sheets, Slides, and Forms work within any web browser or on any web-enabled mobile devices. Documents, spreadsheets, presentations, and surveys can be shared, commented on, and co-edited in real time. Additional features include unlimited revision history that keep all changes safe in one place and offline access that lets people work on their documents without internet connection.[43]
On June 25, 2014, Google introduced native editing for Microsoft Office files in Google Docs, Sheets, and Slides. Echoing similar remarks in other articles, aMashable journalist wrote, “Google is clearly positioning its apps as a more affordable solution for companies that need to occasionally edit Office files.”
Features
Google Docs is Google's "software as a service" office suite. Documents, spreadsheets, presentations can be created with Google Docs, imported through the web interface, or sent via email. Documents are automatically saved to Google's servers, and a revision history is automatically kept so past edits may be viewed (although this only works for adjacent revisions). In the Google Chrome browser, the contents of the user's Google Drive are downloaded to the computer so that documents may be edited offline. Documents can also be exported to a user's local computer in a variety of formats (ODF, HTML, PDF, RTF, Text, Office Open XML). Documents can be tagged and archived for organizational purposes. The service is officially supported on recent versions of the Firefox, Internet Explorer,Safari and Chrome browsers running on Microsoft Windows, Apple OS X, and Linux operating systems.
File limits
Individual documents may not exceed 1 GB as of 13 January 2010, embedded images must not exceed 2 MB each. Files uploaded, but not converted to Google Docs format, may be up to 5 TB in size.
There are also limits, specific to file type, listed below:
- Documents
- 1,024,000 characters, regardless of the number of pages or font size. Uploaded document files that are converted to Google Docs format can not be larger than 50 MB.
- Spreadsheets
- In Google Sheets, spreadsheets can have at most 2 million cells, and formulas are subject to additional complexity limits. Until around 2014, there could have been a maximum of 256 columns per sheet and 200 sheets per workbook, with 400,000 cells in all.] Uploaded spreadsheet files that are converted to Google Sheets were restricted to at most 20 MB.
- Presentations
- Presentations created in Google Slides can be up to 50 MB — which is about 200 slides. Uploaded presentation files that are converted into Google Slides format can also be up to 50 MB.
Supported file formats
Files in the following formats can be viewed and converted to Docs, Sheets or Slides formats:
- For documents: .doc (if newer than Microsoft Office 95), .docx, .docm .dot, .dotx, .dotm, .html, plain text (.txt), .rtf, .odt
- For spreadsheets: .xls (if newer than Microsoft Office 95), .xlsx, .xlsm, .xlt, .xltx, .xltm .ods, .csv, .tsv, .txt, .tab
- For presentations: .ppt (if newer than Microsoft Office 95), .pptx, .pptm, .pps, .ppsx, .ppsm, .pot, .potx, .potm
- For drawings: .wmf
- For OCR: .jpg, .gif, .png, .pdf
It should be noted that the viewing/conversion is not always complete or accurate (inaccuracies are mainly formatting and will be visible). Converting a document from a Microsoft format, Openoffice, or ODF format to Google and back again will remove some information and features, and the layout can subtly change. In particular, Google does not support file/document properties (metadata), which would be viewable from Windows Explorer and within the relevant Microsoft application; when converting a document from Google format the file/document properties will not be set.
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